Free videography invoice template
Video work splits into production and post, and clients often lose track of which one they are paying for. This template separates shoot days, editing, revisions, gear and music so every charge is easy to follow.
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Two Rivers Film Co.
Pittsburgh, PA
Bill to
Brightline Physical Therapy
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Production day, 2-person crew with cinema camera and lighting kit | 1 day | $2,400.00 | $2,400.00 |
| Editing and color grading, 90-second brand video | 16 hr | $95.00 | $1,520.00 |
| Additional revision round beyond the 2 included | 1 round | $250.00 | $250.00 |
| Licensed music track, commercial web use | 1 each | $120.00 | $120.00 |
| Social cutdowns, 15 and 30 seconds, vertical and square | 4 each | $150.00 | $600.00 |
- Subtotal
- $4,890.00
- Total due
- $4,890.00
Notes
50% deposit received with the signed proposal and applied here. Raw footage is archived for 90 days. Final files are licensed for web and social use once paid in full.
Download the videography invoice template
US Letter, 8.5 x 11 in. Take it with the sample lines above to edit, or blank to fill in from scratch
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Amounts, tax and total add up by themselves
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Fill it online with these linesWhat to include on a videography invoice
- 1Project name and the shoot dates and locations
- 2Crew size and day rate for each production day
- 3Editing hours or a flat post-production fee, with the final runtime
- 4Revision rounds included and the price of extra rounds
- 5Gear, drone, studio or location fees as separate lines
- 6Licensed music, stock footage or voiceover costs passed through to the client
- 7Deliverables list: formats, aspect ratios and cutdowns
- 8Usage rights and whether raw footage is included or sold separately
How videographers and small video production teams usually bill
- Half-day and full-day production rates, usually per crew member or per crew package
- Hourly editing or a flat post-production fee per finished minute
- Project packages for weddings, events and brand videos that bundle shoot and edit
- A deposit at booking, then the balance at final delivery, or milestone payments on larger projects
- Pass-through costs for music licenses, rentals and travel, sometimes with a handling fee stated up front
Payment terms
A 50 percent deposit at booking is common for video work, because a shoot day blocks the calendar and often means renting gear. The balance is usually invoiced when the final cut is approved, with the high-resolution files released after payment. On longer projects, split billing into milestones such as pre-production, shoot and final delivery. Business clients often pay on Net 15 or Net 30. State the number of revision rounds in the proposal and on the invoice so extra rounds can be billed without an argument.
General guidance, not legal or tax advice.
Common mistakes on videography invoices
- Not counting revision rounds, so endless small changes eat the edit budget
- Absorbing the cost of music licenses and rentals instead of listing them
- Releasing unwatermarked final files before the balance is paid
- Leaving out whether raw footage is part of the deal, which leads to surprise requests later
Videography invoice questions
How do videographers usually structure payment?
Most take a deposit to book the shoot date, then invoice the balance at final delivery. Bigger projects often use three milestones: pre-production, production and post-production.
Should I charge for revisions on a video project?
Include a set number of revision rounds in your price, often one or two, and bill extra rounds at a flat fee or your hourly edit rate. Write the rule in the proposal and repeat it on the invoice.
Do I charge sales tax on video production?
Rules vary by state. Some states treat video production as an untaxed service, while others tax certain deliverables or physical media. Check your state rules, or ask an accountant, before adding tax.
Should raw footage be included in the price?
Many videographers keep raw footage and sell it separately, since it takes storage and has value for other projects. Whatever you decide, put it on the invoice so the client knows what they are getting.
Send it from BillingOtter
A template still has to be emailed and chased. In BillingOtter the same invoice goes out by email with the PDF attached and a pay link, and you see what is paid, due or overdue.
- Email the invoice with the PDF and a Pay button
- Clients pay by card or US bank transfer (ACH) on Creator Pro, without creating an account
- Automatic payment reminders on Creator Pro, which stop as soon as the invoice is paid
- Free Starter covers 5 invoices a month, no card needed
Templates for related trades
Free tools for videographers and small video production teams
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