Free flooring invoice template
Price hardwood, LVP, tile or carpet by the square foot, then add the items that change the total: removal, subfloor leveling, transitions, stairs and moving furniture.
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Level Ground Flooring
Phoenix, AZ
Bill to
Samantha Reyes
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Remove and dispose of existing carpet and pad | 850 sq ft | $1.00 | $850.00 |
| Self-leveling compound, subfloor prep | 4 bags | $60.00 | $240.00 |
| Install luxury vinyl plank, floating | 850 sq ft | $3.00 | $2,550.00 |
| Luxury vinyl plank, 10% waste included | 935 sq ft | $4.00 | $3,740.00 |
| Transition strips and quarter round | 1 lot | $280.00 | $280.00 |
- Subtotal
- $7,660.00
- Tax (6%)
- $459.60
- Total due
- $8,119.60
Notes
Material: Coastal Oak LVP, lot number noted on job sheet. Deposit for material received. 1-year installation warranty; product warranty from manufacturer.
Download the flooring invoice template
US Letter, 8.5 x 11 in. Take it with the sample lines above to edit, or blank to fill in from scratch
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Fill it online with these linesWhat to include on a flooring invoice
- 1Rooms and measured square footage
- 2Removal and disposal of old flooring
- 3Subfloor prep: leveling, moisture barrier, underlayment
- 4Install labor per square foot, with stairs priced per step
- 5Flooring material with the waste factor and the product name and lot number
- 6Trim, transitions, quarter round and baseboard work
- 7Furniture and appliance moving, if charged
- 8Deposit for material and the balance due
How flooring installers and flooring contractors usually bill
- Install labor per square foot, with different rates for tile, hardwood, LVP and carpet
- Material billed per square foot including a waste factor, often paid as a deposit before ordering
- Per-step pricing for stairs
- Flat or hourly charges for subfloor repair found after removal
Payment terms
Flooring contractors commonly collect the cost of the material up front, since special-order flooring is rarely returnable, then bill labor on completion. Check your state rules on home improvement deposits before setting the amount. Subfloor problems often show up only after the old floor comes out, so get written approval for that extra work before you continue and add it to the final invoice as its own line. For builders and property managers, Net 15 or Net 30 is typical. Note the product lot number so the client can match boxes for future repairs.
General guidance, not legal or tax advice.
Common mistakes on flooring invoices
- Billing material by the room's square footage without the waste factor
- Not pricing subfloor repairs separately, so surprise prep work eats the margin
- Leaving out stairs, which take far longer per square foot than open floor
- Not recording the product lot number for future matching
Flooring invoice questions
How do flooring installers charge?
Most charge install labor by the square foot and bill stairs per step. Removal, subfloor prep, transitions and furniture moving are usually separate lines.
How much waste should I add for flooring material?
It depends on the product and the layout. Straight-lay plank often needs less than a diagonal or herringbone pattern or tile with many cuts. Put the waste factor on the invoice so the client sees why the material quantity is higher than the room size.
Should I take a deposit for flooring?
Many installers collect the material cost before ordering, since special-order flooring is hard to return. Check your state limits on home improvement deposits first.
How do I bill for subfloor repair I find during a job?
Stop, show the client, and get written approval with a price before you fix it. Add it to the invoice as its own line so it is clear it was not part of the original quote.
Send it from BillingOtter
A template still has to be emailed and chased. In BillingOtter the same invoice goes out by email with the PDF attached and a pay link, and you see what is paid, due or overdue.
- Email the invoice with the PDF and a Pay button
- Clients pay by card or US bank transfer (ACH) on Creator Pro, without creating an account
- Automatic payment reminders on Creator Pro, which stop as soon as the invoice is paid
- Free Starter covers 5 invoices a month, no card needed
Templates for related trades
Free tools for flooring installers and flooring contractors
Bill your next job from BillingOtter
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