Free carpentry invoice template
Invoice a deck, a run of crown molding or a set of built-ins with lumber and hardware on their own lines and labor billed by the hour, the foot or the job.
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Oak & Iron Carpentry
Asheville, NC
Bill to
Rebecca Lin
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Build and install built-in bookcases, family room (two units) | 1 job | $3,200.00 | $3,200.00 |
| Install crown molding, family room and dining room | 140 linear ft | $9.00 | $1,260.00 |
| Poplar, maple plywood and crown molding stock | 1 lot | $1,150.00 | $1,150.00 |
| Hinges, shelf pins and fasteners | 1 lot | $120.00 | $120.00 |
- Subtotal
- $5,730.00
- Tax (7%)
- $401.10
- Total due
- $6,131.10
Notes
Deposit of $1,800 received. Built-ins primed and ready for paint; painting not included. 1-year warranty on joinery and installation.
Download the carpentry invoice template
US Letter, 8.5 x 11 in. Take it with the sample lines above to edit, or blank to fill in from scratch
PDF
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Amounts, tax and total add up by themselves
Faster than a file: type your details once and download a finished PDF.
Fill it online with these linesWhat to include on a carpentry invoice
- 1Project and rooms or areas worked on
- 2Lumber and sheet goods by species or type, with quantities
- 3Hardware and fasteners
- 4Labor by the hour, by the linear foot or as a fixed job price
- 5Shop time for built-ins or anything made off site
- 6What is not included, such as paint, stain or electrical
- 7Deposit received and balance due
How carpenters and finish carpenters usually bill
- Hourly labor for repairs, framing fixes and small jobs
- Per linear foot for trim, baseboard and crown molding
- Fixed price for decks, built-ins and cabinets, with a deposit for materials
- Lumber and hardware at cost plus a markup
Payment terms
For custom work like built-ins or decks, carpenters usually ask for a deposit that covers materials before cutting anything, since the work is made to fit one home. The balance is due at install or completion. Small repair jobs billed by the hour are often paid on the day. If you work as a sub for a general contractor, expect the GC's terms, often Net 30. Some states limit home improvement deposits, so check before setting one. Send the final invoice right after the walkthrough and list anything excluded so it does not turn into a dispute.
General guidance, not legal or tax advice.
Common mistakes on carpentry invoices
- Not billing shop time for pieces built off site
- Leaving out exclusions like paint or stain, then being asked to finish the work for free
- Underestimating lumber waste on trim and not billing for the extra stock
- Forgetting to deduct the deposit on the final invoice
Carpentry invoice questions
How do carpenters charge for trim work?
Many price trim by the linear foot, with a higher rate for crown molding or complex profiles. Materials are listed separately or included, depending on what the estimate said.
Should a carpentry invoice list lumber separately?
It helps. Listing lumber and sheet goods by type shows the client where the money went, especially when they chose hardwood or a premium grade. Some carpenters mark lumber up to cover pickup and waste.
How much deposit should a carpenter take for built-ins?
Enough to cover materials is common, because the work is custom and cannot be reused. Some states limit home improvement deposits, so check your state rules before you set an amount.
Do I charge sales tax on carpentry work?
Tax rules differ by state. Some tax materials only, some tax the whole job, and some exempt work that becomes part of the house. Ask your state revenue department. The tax line here is only an example.
Send it from BillingOtter
A template still has to be emailed and chased. In BillingOtter the same invoice goes out by email with the PDF attached and a pay link, and you see what is paid, due or overdue.
- Email the invoice with the PDF and a Pay button
- Clients pay by card or US bank transfer (ACH) on Creator Pro, without creating an account
- Automatic payment reminders on Creator Pro, which stop as soon as the invoice is paid
- Free Starter covers 5 invoices a month, no card needed
Templates for related trades
Free tools for carpenters and finish carpenters
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