Free house cleaning invoice template
Bill regular cleans, deep cleans and add-on tasks clearly, so clients know exactly what was done in their home and when.
FreeNo signup
Bright Nest Cleaning
Austin, TX
Bill to
Priya Raman
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Biweekly standard clean, 3 bed / 2 bath | 2 visits | $140.00 | $280.00 |
| Inside oven cleaning | 1 each | $35.00 | $35.00 |
| Inside refrigerator cleaning | 1 each | $35.00 | $35.00 |
| Interior window sills and tracks | 1 each | $40.00 | $40.00 |
- Subtotal
- $390.00
- Total due
- $390.00
Notes
Cleans on June 4 and June 18. Please give 48 hours notice to reschedule to avoid the late cancellation fee.
Download the house cleaning invoice template
US Letter, 8.5 x 11 in. Take it with the sample lines above to edit, or blank to fill in from scratch
PDF
Print it or fill it in a PDF editor
Word (.docx)
Type into it in Word, Google Docs or LibreOffice
Excel (.xlsx)
Amounts, tax and total add up by themselves
Faster than a file: type your details once and download a finished PDF.
Fill it online with these linesWhat to include on a house cleaning invoice
- 1Date of each clean and the home size (bedrooms and bathrooms or square footage)
- 2Type of clean: standard, deep, move-in or move-out
- 3Add-ons such as inside oven, inside fridge, interior windows, baseboards or laundry
- 4Supplies note if the client provides products or you bring your own
- 5Lockout or late cancellation fee, if one applies
- 6Gratuity line, kept separate from the service price
- 7Your cancellation and rescheduling policy
How house cleaners and residential cleaning services usually bill
- Flat rate per visit based on bedrooms, bathrooms and how often you clean
- Hourly per cleaner, common for first-time and deep cleans where condition varies
- Per square foot for move-out cleans and empty homes
- Flat add-on prices for ovens, fridges, cabinets, windows and laundry
Payment terms
Residential cleaning is usually due on the day of service or on receipt of the invoice. Recurring clients often keep a card on file that is charged after each clean, or they pay one invoice that covers every clean in the month. For first-time deep cleans and move-out cleans, some cleaners collect part of the price when booking, because these jobs block out a full day. Spell out your cancellation window, lockout fee and any rate changes in your service agreement so they are not a surprise when they appear on an invoice.
General guidance, not legal or tax advice.
Common mistakes on house cleaning invoices
- Charging a deep clean at the regular recurring rate because the first visit was not quoted separately
- Doing add-ons like inside the oven without listing them, then having clients question the higher total
- Not putting the cancellation and lockout policy in writing before charging a fee
- Mixing tips into the service total, which makes your income records harder to read
House Cleaning invoice questions
What should a house cleaning invoice include?
Your business name and contact details, the client name and address, invoice number, the date and type of each clean, add-ons with their prices, any fees, the total due, accepted payment methods and the due date.
Do house cleaners charge sales tax?
A few states tax residential cleaning services and most do not, and the rules can depend on the city too. Check with your state and local tax agency before adding tax to your invoices.
Should I charge hourly or a flat rate for house cleaning?
Many cleaners charge hourly or quote a higher flat rate for the first clean, then switch to a flat recurring rate once they know how long the home takes. A flat rate is easier for clients to budget.
How do I bill a client who cancels last minute?
If your written policy includes a late cancellation or lockout fee, add it as its own line with the date and reason. Send the policy to new clients before the first clean so the fee is expected.
Send it from BillingOtter
A template still has to be emailed and chased. In BillingOtter the same invoice goes out by email with the PDF attached and a pay link, and you see what is paid, due or overdue.
- Email the invoice with the PDF and a Pay button
- Clients pay by card or US bank transfer (ACH) on Creator Pro, without creating an account
- Automatic payment reminders on Creator Pro, which stop as soon as the invoice is paid
- Free Starter covers 5 invoices a month, no card needed
Templates for related trades
Free tools for house cleaners and residential cleaning services
Bill your next job from BillingOtter
Free for 5 invoices a month. Add card and ACH payments and automatic reminders with Creator Pro
Free for 5 invoices a monthNo card needed