Free painting invoice template
Bill interior rooms, exterior walls and trim with clear lines for prep, coats, paint and the deposit, so the homeowner sees what each part of the job cost.
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Fresh Coat Painting Co.
Sacramento, CA
Bill to
Luis Ortega
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Interior walls, two coats (living room, hall, two bedrooms) | 1400 sq ft | $2.00 | $2,800.00 |
| Trim, doors and baseboards | 1 lot | $600.00 | $600.00 |
| Drywall patching and sanding before paint | 4 hr | $60.00 | $240.00 |
| Paint and primer, premium eggshell and semi-gloss | 9 gal | $55.00 | $495.00 |
- Subtotal
- $4,135.00
- Tax (7%)
- $289.45
- Total due
- $4,424.45
Notes
Colors: walls Agreeable Gray SW 7029, trim Pure White SW 7005. Leftover paint labeled and left in garage. 2-year warranty against peeling on interior work.
Download the painting invoice template
US Letter, 8.5 x 11 in. Take it with the sample lines above to edit, or blank to fill in from scratch
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Fill it online with these linesWhat to include on a painting invoice
- 1Rooms or exterior sides painted, with the surfaces covered (walls, ceilings, trim, doors)
- 2Number of coats
- 3Prep work: patching, sanding, caulking, scraping, power washing
- 4Paint brand, product line, color names or codes and sheen
- 5Gallons of paint and primer, if billed separately
- 6Deposit received and the balance due
- 7Warranty against peeling or blistering, with its length
How house painters and painting contractors usually bill
- Per square foot of wall or floor area, with ceilings and trim priced separately
- Per room for standard interior work
- Hourly for prep, repairs and small touch-up jobs
- Paint and supplies at cost plus a markup, or included in the per-room price
- A deposit before the start date, with the balance due when the walkthrough is done
Payment terms
Residential painters often take a deposit to hold the start date and buy paint, then collect the balance after the final walkthrough. Some states limit up-front deposits on home improvement jobs, so check your rules. Exterior jobs that run more than a week may be split into a payment at the halfway point and one at the end. Commercial painting for property managers usually runs Net 30. Do the walkthrough with the client before you send the final invoice, fix any touch-ups first, and note that the walkthrough was completed.
General guidance, not legal or tax advice.
Common mistakes on painting invoices
- Not recording color codes and sheen, which the client needs for touch-ups later
- Hiding prep work inside the per-room price, then having no basis to bill for heavy patching
- Sending the final invoice before the walkthrough, which delays payment while touch-ups get argued
- Forgetting to subtract the deposit from the balance
Painting invoice questions
How do painters write an invoice?
List each area painted, the surfaces and coats, any prep or repairs, paint and supplies if billed separately, the deposit already paid and the balance due. Add color codes so the client can order matching paint later.
Should painters charge for paint separately?
Both ways are common. Some painters include paint in the per-room or per-square-foot price; others list gallons and bill them at cost plus a markup. Separate lines help when the client picks premium paint.
How much deposit do painting contractors take?
Many take enough to cover paint and supplies before starting. Some states limit how much a home improvement contractor can collect up front, so check your state rules before you set a number.
Do painters charge sales tax?
Rules differ by state. Some states tax the paint and materials, some tax the full job, and some tax neither. Ask your state revenue department. The tax line in this sample is only an example.
Send it from BillingOtter
A template still has to be emailed and chased. In BillingOtter the same invoice goes out by email with the PDF attached and a pay link, and you see what is paid, due or overdue.
- Email the invoice with the PDF and a Pay button
- Clients pay by card or US bank transfer (ACH) on Creator Pro, without creating an account
- Automatic payment reminders on Creator Pro, which stop as soon as the invoice is paid
- Free Starter covers 5 invoices a month, no card needed
Templates for related trades
Free tools for house painters and painting contractors
Bill your next job from BillingOtter
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