Free moving company invoice template
Close out move day with an invoice that shows crew size, start and end times, materials and every extra charge the client agreed to.
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Hometown Haul Movers
Charlotte, NC
Bill to
Jasmine Carter
| Description | Qty | Rate | Amount |
|---|---|---|---|
| 3 movers and 26 ft truck, 8:00 am to 1:30 pm | 5.5 hr | $150.00 | $825.00 |
| Travel time, shop to origin and destination to shop | 1 hr | $150.00 | $150.00 |
| Medium moving boxes | 20 each | $3.00 | $60.00 |
| Stair fee, third floor walk-up at destination | 1 each | $75.00 | $75.00 |
| Mattress bags | 2 each | $10.00 | $20.00 |
- Subtotal
- $1,130.00
- Total due
- $1,130.00
Notes
$150 booking deposit received March 2 and applied below. Report any damage within 5 days of the move.
Download the moving invoice template
US Letter, 8.5 x 11 in. Take it with the sample lines above to edit, or blank to fill in from scratch
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Fill it online with these linesWhat to include on a moving invoice
- 1Origin and destination addresses
- 2Crew size, truck size and the start and end time of the move
- 3Travel time or a flat truck fee, as quoted
- 4Packing materials sold: boxes, tape, wardrobe boxes, mattress bags
- 5Extra charges for stairs, long carries, elevators, heavy items or piano moves
- 6Deposit received and the remaining balance
- 7Valuation or liability coverage chosen by the client
- 8Damage claim window and how to file
How local movers and moving companies usually bill
- Hourly rate by crew size, with a minimum number of hours
- Travel time or a flat truck fee added to the hourly total
- Flat rate for small or well-defined moves from an in-home or video estimate
- Packing labor and materials priced separately
- Booking deposit to hold the date, applied to the final bill
Payment terms
Most local movers take a booking deposit to hold the date and collect the balance on move day before the truck is unloaded or right after. Due on completion is the norm, since chasing a client who has just moved is hard. Commercial and office moves may use Net 15 or Net 30 with a signed agreement. Interstate moves are covered by federal rules on estimates and payment, so check FMCSA requirements if you cross state lines. State moving rules also vary, and some states regulate local movers, so confirm your state requirements before setting your terms.
General guidance, not legal or tax advice.
Common mistakes on moving invoices
- Not writing down start and end times with the client present, which leads to disputes over hours
- Adding stair or long carry fees that were not mentioned in the estimate
- Forgetting to subtract the booking deposit from the final total
- Leaving the valuation coverage choice off the paperwork
Moving invoice questions
What should a moving invoice include?
Both addresses, crew and truck size, start and end times, hourly rate and total hours, travel time, materials, extra fees, the deposit received, the balance due, valuation coverage and the damage claim process.
When do movers get paid?
Local movers usually collect a deposit at booking and the balance on move day. Commercial moves may be invoiced on Net 15 or Net 30 terms.
Do movers charge sales tax?
Moving services are not taxed in most states, but packing materials you sell may be, and some states have their own rules. Check with your state revenue department.
How should I show the deposit on a moving invoice?
List the full charges first, then show the deposit with its date as a payment received, and the balance due after the deposit.
Send it from BillingOtter
A template still has to be emailed and chased. In BillingOtter the same invoice goes out by email with the PDF attached and a pay link, and you see what is paid, due or overdue.
- Email the invoice with the PDF and a Pay button
- Clients pay by card or US bank transfer (ACH) on Creator Pro, without creating an account
- Automatic payment reminders on Creator Pro, which stop as soon as the invoice is paid
- Free Starter covers 5 invoices a month, no card needed
Templates for related trades
Free tools for local movers and moving companies
Bill your next job from BillingOtter
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Free for 5 invoices a monthNo card needed