Free roofing invoice template
Price a reroof by the square, add tear-off, decking and disposal, and record the shingle warranty and any deposit already collected.
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Summit Peak Roofing
Denver, CO
Bill to
Grace and Tom Holloway
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Tear off existing shingles, one layer | 24 squares | $75.00 | $1,800.00 |
| Install synthetic underlayment, ice and water shield and architectural shingles | 24 squares | $400.00 | $9,600.00 |
| Replace damaged roof decking (OSB) | 6 sheets | $85.00 | $510.00 |
| Drip edge, step flashing and pipe boots | 1 lot | $650.00 | $650.00 |
| Dumpster rental and disposal | 1 each | $550.00 | $550.00 |
- Subtotal
- $13,110.00
- Total due
- $13,110.00
Notes
Deposit of $4,000 received on signing. Balance due on completion. Shingle manufacturer warranty registered in the owner's name; 5-year workmanship warranty from Summit Peak Roofing.
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US Letter, 8.5 x 11 in. Take it with the sample lines above to edit, or blank to fill in from scratch
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Fill it online with these linesWhat to include on a roofing invoice
- 1Roof size in squares (100 sq ft each) and the roof sections covered
- 2Tear-off and number of layers removed
- 3Materials: underlayment, shingle line and color, flashing, vents
- 4Decking replaced, by the sheet, since it is often unknown until tear-off
- 5Dumpster, disposal and cleanup
- 6Permit fee and inspection
- 7Deposit received and the remaining balance
- 8Manufacturer warranty and your workmanship warranty
How roofers and roofing contractors usually bill
- Price per square for tear-off and install, with materials included or listed separately
- Per-sheet pricing for replacement decking found during tear-off
- Fixed price for repairs, such as a flashing repair or a set number of shingles
- A deposit at signing to order materials, with the balance due when the roof is done
- Change orders for extra layers, rotten decking or added skylights
Payment terms
Roofers commonly ask for a deposit when the contract is signed so they can order materials, then bill the balance on completion. Some states cap how much a home improvement contractor can take up front, so check your state rules before setting the deposit. On insurance jobs, the homeowner usually pays the deductible and the claim money, and the insurer may release part of the payment only after the work is done. Invoice the day the job is finished, list the deposit already received, and attach photos of replaced decking so the extra lines are easy to approve.
General guidance, not legal or tax advice.
Common mistakes on roofing invoices
- Not pricing decking per sheet in the estimate, then arguing about it on the final invoice
- Forgetting to subtract the deposit, which makes the balance look wrong
- Leaving out the shingle line and color, which the homeowner needs for warranty and future repairs
- Billing an insurance job without matching the line items to the adjuster's scope
Roofing invoice questions
How do roofers calculate the price on an invoice?
Most roofers price by the square, which is 100 square feet of roof. Tear-off, install and materials are often priced per square, with decking, flashing and disposal on separate lines.
How much deposit can a roofer ask for?
It varies. Many roofers ask for a portion of the job at signing to cover materials, but some states limit deposits on home improvement work. Check your state contractor rules before you set a percentage.
How do I invoice a roofing job paid by insurance?
Match your line items to the insurance scope where you can, show the homeowner deductible, and list any work the homeowner added outside the claim on separate lines. Ask the homeowner how the insurer is releasing payments.
Should a roofing invoice include a warranty?
Yes. Note the manufacturer warranty for the shingles and your own workmanship warranty with its length. Homeowners keep the invoice as proof of the work when they sell the house or file a claim.
Send it from BillingOtter
A template still has to be emailed and chased. In BillingOtter the same invoice goes out by email with the PDF attached and a pay link, and you see what is paid, due or overdue.
- Email the invoice with the PDF and a Pay button
- Clients pay by card or US bank transfer (ACH) on Creator Pro, without creating an account
- Automatic payment reminders on Creator Pro, which stop as soon as the invoice is paid
- Free Starter covers 5 invoices a month, no card needed
Templates for related trades
Free tools for roofers and roofing contractors
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